Cabinet Meeting 18th July 2018 - Public Q&A's

Sheffield City Council's Cabinet Meeting of the 18th July was somewhat more informative than many recent meetings and, as a result, I felt the responses to my questions are worth noting.

So here are the questions I asked and a condensed version of the answers I received.

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Questions to Cabinet 18th July 2018

Q1 I've heard from a number of sources within Council that a procurement process has begun for the Webcasting of Council meetings and that a tender invitation will be sent out shortly. Is this the case?
If so, what are the details of the specification in the tender for a webcasting service?
Which meetings? Guarantees of independence from political interference? Indexing of agenda items and identification of participants? Archiving arrangements? Etc.

A1 Response from Cllr Olivia Blake (Cabinet Member for Finance) Commented that recent tests for recording meetings had shown the audio system was at the end of it's useful life. It has previously been agreed that any such service should be affordable within current budgets. Tenders were sent out asking for options to do this. Tenders have been received and are going through assessment process.

My Comment
This is generally good news, probably. I have been pressing for webcasting of Council meetings for six years or more and, despite a commitment from the Leader of Council, Julie Dore over two years ago it has been painfully slow progress. It is a shame the outline specs for the tender documents were not discussed more transparently, perhaps with those of us pressing for the service, hopefully the options that arise will be shared before decisions are made.

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Q2 The changes to the public realm on Charter Row, at the back of the Debenhams store and the side of the new HSBC building, offered an opportunity to much improve that relatively sterile part of the city centre. Unfortunately, for some strange reason, the seating on the Debenhams side of the street faces the back wall of Debenhams rather than across the open space towards the new green spaces being created at the side of the HSBC building.
Why is this? Was this always the plan or a mistake?
Passing recently it is clear that most of the new planting in that area is dying due to lack of watering. Who is responsible for this space and the maintenance of the planting?

A2 Response from Cllr Mazher Iqbal (Cabinet Member for Business and Investment) He agreed the design might appear a bit odd at this stage but that further development in that area would make the layout make more sense. (I am promised an overview of the future look of the area at my next meeting with Cllr Iqbal). On concerns over the planting, the contractors have responded and will now be watering the planting once a week during this arid spell of weather.

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Q3 In the last year or so I have heard the phrase Due Diligence on several occasions. It has been used in regard to many decisions made by Council, from the potential selling of the Central Library, the disposal of Mount Pleasant (where it was used a great deal) to the recently collapsed 'ofo' deal.
What has never been made clear is what Due Diligence actually means.
Can Council explain what the phrase means?
What steps are included in assessing due diligence?
What information is accessed and assessed?
Where is the information sourced?
Who/which department assesses the information?
What technical or other qualifications are expected of people in this decision making position?

Response by Cllr Julie Dore (Leader of the Council) Commenting that I was probably well aware what the term meant, she however explained that it is a generic term and about ensuring checks and balances are maintained for contracts etc. Such checks will always include financial and legal checks but can also include broader issues about ability to deliver on the contract or service. Normally the checks were carried out by qualified Council staff but they will use outside experts as necessary. Cllr Dore then asked if I had any particular decisions in mind?

I responded no but generally I felt it would be useful (& improve transparency) if reports to Cabinet etc. included information about the types of checks carried out not just the words 'due diligence'

She agreed to take that on board (I may need to follow that up with the Council's Chief Exec, John Mothersole)

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Q4 Over the last couple of years the proposed fate of the Central Library has changed more than once. Sale to an outside investor, new building in the Heart of the City and now a revamp of the current location. What is the current situation with respect to the Central library and building?

A4 Response from Cllr Mary Lea (Cabinet Member for Culture, Parks and Leisure) Commenting that the Council were committed to the Central library building and to the Graves Art Gallery, she said there were to be a series of public events in the near future to look at what a new central library service might look like and where it might be situated. This might include the current location or a new building still within the city centre.

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Generally a series of positive responses with actual outcomes on the horizon. Webcasting to become a reality? Improved openness about plans for the redevelopment around Charter Square. potential for more information in decision documents about what 'Due Diligence' means & public consultation (before the fact) on the future of the Central library sevrice.

It's good to get confirmation that what I do as an Active Citizen works.

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Sheffield City Council Cabinet Meeting 14th February 2018

My questions to Cabinet this month were a bit unusual in a number of ways. Some are relatively straightforward but are a part of a longer term considered inquiry and one was delivered on the day instead of in advance as is my usual practice.

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In a similarly unusual move some of the questions were either answered or written answers were offered before the meeting. In view of what came later, this was useful.

So: Question 1, on numbers of staff and budgets for Communications as against Democratic Services, I will be receiving a written answer.

Question 2, on capacity and number of students enrolled in the City's two University Technical Colleges, I will be receiving a written answer.

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Question 3, on progress on my Conduct Complaint against a Councillor, I was updated verbally before the meeting and have since received a written answer. Apparently we are awaiting the arranging of a 'Consideration Sub-Committee' and have been since before Christmas. I wonder what will happen if this is not arranged before the AGM when everyone plays musical chairs in the committees?

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Question 4, on the recent report by the Communities & Local Government Select Committee Inquiry into Overview & Scrutiny Functions in Local Government, was answered by Cllr Julie Dore (Leader). She commented that she would expect the Council's own Overview and Management Scrutiny Committee to consider the report as part of it's work programme. It would also look at all the recommendations of the report even though I had highlighted only certain parts.

That is fine by me, I had at this stage highlighted areas I know SCC don't do currently in the hope of stimulating a debate on the effectiveness of scrutiny in the city. To that extent I am content … for now.

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My final question of the meeting was submitted at short notice and therefore I expected little by way of an answer but it was to serve notice that a disagreement may be at hand. In my Question 5 I asked about a decision announced (in private to the Sheffield Star only) that day about Mount Pleasant House being sold to a company to make into a Care Home.

There had been, in the previous week, reasons to believe that the decision may have been based on 'mistaken' or missing information in the reports received by Cabinet Members. I therefore asked that the decision be referred to Scrutiny to ensure “...that a complete understanding of the decision can be achieved and that it is based on a full understanding of the impact of this decision on another gem of Sheffield's heritage before it is lost to the local community forever.”

I also asked for a number of bits of information about the stage of the negotiations with the successful bidder.

The initial response was from Julie Dore, who commented that there is a protocol for contract decisions and it is not possible to comment on confidential or commercially sensitive information. There was no comment about referring the decision to Scrutiny.

Cllr Olivia Blake (Cabinet Member for Finance) then confirmed the offer of a meeting for the following morning as she thought an early meeting with herself, Cllr Ben Curran (Cabinet Member for Planning and Development) and Cllr Mazher Iqbal (Cabinet Member for Business and Investment) would be useful to look at other locations to develop some of the proposals in the Mount Pleasant bid.

I suspect this story will run and run, whilst another unique gem of Sheffield's heritage is under threat.

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